Privacy Policy

Last updated: October 2025

Welcome to Clonbru Ltd ("Clonbru", "we", "our", or "us"). We respect your privacy and are committed to protecting your personal data. This Privacy Policy describes how we collect, use, disclose, and protect your information when you interact with our website, digital platform, training programs, and recruitment services.

We operate in full compliance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Irish Data Protection Acts 1988–2018. Please read this policy carefully to understand how we handle your personal information.

1. Who We Are

Clonbru Ltd is a company registered in Ireland. We provide digital recruitment, training, and cultural integration services for healthcare professionals and employers.

Registered Address: Dublin, Ireland
Email: contact@clonbru.com
Website: www.clonbru.com

Clonbru acts as the Data Controller for personal data collected through our website and services.

2. Scope of This Policy

This Privacy Policy applies to all visitors, users, candidates, employers, and partners who access or interact with Clonbru’s website, platform, and services. It covers data collected through:

- Website forms and applications
- Candidate profiles and CV submissions
- Employer and partnership registration
- Clonbru Academy enrollments and learning platforms
- Email communication, events, and online communities

3. Information We Collect

We collect personal and non-personal information necessary to deliver our services effectively and lawfully.

A. Information You Provide to Us

- Full name, contact details (email, phone, address)
- CV, qualifications, and employment history
- Visa status, right-to-work documents, and certifications
- Educational background and language proficiency
- References and recommendation letters
- Payment information (for course fees or subscriptions)
- Messages, inquiries, and customer support communications

B. Information Collected Automatically

- IP address, browser type, and operating system
- Device identifiers and usage data
- Date and time of access, pages visited, and interactions
- Cookies, session data, and analytics logs
- Referring URLs or traffic sources

C. Information from Third Parties

We may receive additional data from third-party partners such as educational institutions, visa agencies, or recruitment networks. This may include verification of credentials, employment status, or course participation.

4. How We Use Your Information

We use personal data to deliver, improve, and personalize our services. Specifically, we process your information to:

- Register and maintain your candidate or employer account
- Match healthcare professionals with suitable employers
- Facilitate interviews, onboarding, and placement processes
- Provide access to Clonbru Academy courses and certifications
- Manage payments, billing, and customer support
- Send job alerts, newsletters, and educational updates
- Conduct research, analytics, and service improvements
- Ensure compliance with legal and regulatory requirements

We always process personal data on a valid legal basis such as consent, performance of a contract, legitimate interest, or legal obligation.

5. Lawful Basis for Processing

We rely on one or more of the following lawful bases under the GDPR:

- Consent: when you voluntarily provide data or subscribe to updates.
- Contract: when processing is necessary to perform a service you requested (e.g., recruitment or training).
- Legitimate Interest: when processing is needed to run our operations efficiently, provided it does not override your rights.
- Legal Obligation: when we are required to process data under Irish or EU law.

6. How We Share Your Information

Clonbru only shares personal data when necessary and in accordance with GDPR principles.

We may share your data with:

- Verified employers and healthcare organizations offering jobs
- Training partners, educational providers, and mentors
- Technology partners providing hosting, analytics, and CRM services
- Legal, compliance, and accounting advisors
- Government bodies or regulatory authorities when required by law

All third parties are bound by strict data protection agreements and cannot use your data for purposes other than those agreed with Clonbru.

7. International Data Transfers

Some partners or service providers may be located outside the European Economic Area (EEA). In such cases, Clonbru ensures that data transfers are protected by appropriate safeguards, such as Standard Contractual Clauses approved by the European Commission.

8. Data Retention

We keep your data only for as long as needed to fulfill the purposes described in this policy.

- Candidate and employer records: up to 24 months after last activity
- Training and course data: up to 36 months
- Payment and financial records: up to 7 years (as required by law)
- Website analytics and cookies: up to 12 months

Once the retention period expires, your personal data will be securely deleted or anonymized.

9. Data Security

We use advanced security measures to protect your personal information. This includes encryption, secure cloud storage, restricted access, and routine system monitoring.

We regularly review our data handling practices and ensure that all staff and partners follow GDPR compliance protocols.

10. Your Data Protection Rights

Under GDPR, you have the right to:

- Access your personal data
- Request correction or deletion
- Withdraw consent at any time
- Object to certain types of processing
- Request a copy of your data in portable format (data portability)
- File a complaint with the Irish Data Protection Commission (DPC)

To exercise any of these rights, contact us at: contact@clonbru.com. We will respond within 30 days of your request.

11. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to improve user experience and analyze performance. Cookies help us understand how visitors use our website and allow us to personalize your experience.

You can manage or disable cookies in your browser settings. However, some site features may not function properly without them.

We may use third-party tools such as Google Analytics to track traffic and engagement. These services collect anonymized data in compliance with GDPR regulations.

12. Children’s Privacy

Clonbru’s services are intended for adults aged 18 and older. We do not knowingly collect data from minors. If you believe a child has provided personal information to us, please contact us so we can remove it promptly.

13. Links to Other Websites

Our website may contain links to third-party websites or services not operated by Clonbru. We are not responsible for their privacy practices or content. We recommend reviewing their privacy policies before sharing any personal data.

14. Marketing Communications

We may send you emails or messages about job opportunities, courses, or events that may interest you. You can opt out of marketing communications at any time by clicking the unsubscribe link in our emails or contacting us directly.

15. Data Protection for Employers and Partners

Employers and partners using Clonbru’s platform are responsible for processing candidate data according to GDPR requirements. We provide tools and guidance to help ensure compliance, but each organization remains independently responsible for lawful processing of the data it receives.

16. Automated Decision-Making

Clonbru may use automated tools to assist in candidate–job matching based on qualifications, experience, and preferences. These tools are designed to support human decision-making and are always reviewed by our recruitment team. You may request manual review of any automated decision affecting you.

17. Data Breach Procedures

In the unlikely event of a data breach, Clonbru will promptly assess the situation, contain the incident, and notify affected individuals and the Irish Data Protection Commission within 72 hours if required by law.

18. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, technology, or legal obligations. All updates will be posted on our website with a revised "last updated" date. We encourage you to review this page regularly.

19. How to Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

Clonbru Ltd
Email: contact@clonbru.com
Website: www.clonbru.com
Registered in Ireland

We take privacy seriously and will make every effort to resolve your concerns quickly and transparently.